Collaborate Ultra allows groups to meet synchronously. Often, these meetings involve sharing files or sharing one’s screen. Whether the moderator shares the files directly or their screen depends on the type of file and how they want those files to be used.
Keep reading to find out which option to use.
Share Files Within the Room
Collaborate Ultra allows presenters and moderators to share files such as images, PDFs, and PowerPoint presentations by uploading them to the Collaborate Ultra room. Please see the following details about this method of sharing files.
- All attendees can download the files.
- Multiple PowerPoint presentations may be uploaded prior to a session.
- Uploaded files stay in the session until deleted by a moderator. This makes it easier to return to a slide to review later.
- Attendees and moderators can mark up slides during the session.
- Attendees using screen readers can access text from PowerPoint files shared in the session.
- Images, PDFs, and PowerPoint files need to meet the file requirements below.
- Supported image file types are JPEG and PNG.
- PDF files can be up to 500 pages.
- PowerPoints can be up to 500 slides
- PowerPoints must meet the following file size requirements:
- The file size of a single PowerPoint should be 60 MB or less.
- The total size allowed for multiple PowerPoints is 125 MB.
By using the share screen option, a moderator can display any file on their desktop. This option does not allow attendees to access the material, other than visually through the screen share. Please see the following details about this method of displaying files.
- You can play animations in your PowerPoint presentation.
- You can share your screen to show a Word document. Word files cannot be shared in Collaborate Ultra
- Attendees will not have direct access to the file.
- Attendees can view a specific application or webpage.
- Images, PDFs, or PowerPoint files do not need to meet the file requirements above.